How to participate

Participants

You can register as a participant and come to Teresin for the whole Gathering or for a part of it and simply enjoy the speeches, the informal talks in between the talks, common lunches and dinners and a rich social program.

Register now

Lecturers

Participants can contribute to the program and share their language learning know-how and best practices with other polyglots. We welcome speech proposals and workshop ideas related (but not exclusively) to the following topics:

• How to learn languages
• Exotic and minority languages
• Linguistics
• Language policy
• Life as a polyglot

You can propose a talk or a workshop until the 14th of February by following this link:

Propose a talk or a workshop

Volunteers

The Polyglot Gathering is an event for polyglots, run by polyglots, and it is the result of many hours of work of a lot of people. We welcome help from any volunteers who can help us, whether it’s before, during or after the gathering, be it for just a few hours or every day. It is not required that you speak Polish or live in Poland. If you would like to help us and get a discount from the registration fee in exchange, please register as a participant and write in the Note how you would like to help. We’ll contact you by email afterwards. 🙂 Thank you!

Registration fees

All participants must be registered. It is advised to register in advance. People who are not registered will not have access to the session halls and exhibition area.

There are two separate price lists, depending on your participation:

• “packages” that include participation in the event, accommodation in a hotel for the whole duration of the event (5 nights; in Kuźnia Napoleońska it is also possible to stay only 4 nights) and all meals;
• separate price lists for participation, meals and accommodation, for example if you cannot participate in the entire event, you do not want meals or accommodation, etc.

Note that staying in the hotel Kuźnia Napoleońska (the Polyglot Gathering venue) is possible only within participation packages.

Breakfast is included in all hotels. All lunches and dinners will take place at Kuźnia Napoleońska, even if you ordered accommodation somewhere else or no accommodation at all.

See the page Practical information for more information about hotels. It is also possible to commute from Warsaw.

All prices are in euros. To know how much your participation would cost, you can fill in the registration form, it will automatically calculate your participation fee.

Packages

The package include:

• participation in the entire event;
• accommodation in a hotel with breakfast for 5 nights (Tuesday, May 26 to Sunday, May 31) — accommodation for 4 nights only is possible in Kuźnia Napoleońska;
• all lunches and dinners, starting from dinner on Tuesday and ending with dinner on Saturday.

The prices are per person, not per room.

A grey background indicates unavailable room types.

Hotel	Single room	Double/twin room	Triple room	Quadruple room
Kuźnia Napoleońska (5 nights)	550 €	370 €	330 €
Kuźnia Napoleońska (4 nights)	550 €	340 €	300 €
Leśne Zacisze	470 €	340 €	300 €	275 €
Karczma Pod Bażantem	470 €	340 €
Hotel Chopin	470 €	340 €
	430 €*

*In Hotel Chopin the cheaper single rooms are smaller and without air conditioning (choose “Single economy” in the registration form).

• Registration and payment after February 29, 2020: +10 €
• Registration and payment after March 31 April 14, 2020: +20 €

See below for explanations about the types of rooms.

Separate fees

Participation

Fees for the program only. The arrival day (Tuesday, May 26) and the departure day (Sunday, May 31) are not taken into account for the cost per day.

Date of payment	The whole event	Per day
Until February 29, 2020	120 €	40 €
Until March 31 April 14, 2020	135 €	45 €
Until April 30, 2020	150 €	50 €
Until May 24, 2020	170 €	60 €
From May 25, 2020 or on location	180 €	70 €

Accommodation

Breakfast is included in all hotels. Please note that booking a room in a hotel is possible only for participants who stay for two nights or more.

Here are the prices per night (the prices are per person, not per room):

A grey background indicates unavailable room types.

Hotel	Single room	Double/twin room	Triple room	Quadruple room
Leśne Zacisze	58 €	32 €	24 €	19 €
Karczma Pod Bażantem	58 €	32 €
Hotel Chopin	58 €	32 €
	50 €*

*In Hotel Chopin the cheaper single rooms are smaller and without air conditioning (choose “Single economy” in the registration form).

All rooms have a bathroom. The possible room types mean:

• single: a room with one bed for one person;
• double: a room for two with one big bed for two;
• twin: a room for two with two separate beds;
• triple: a room for three with three separate beds;
• quadruple: a room for four with four separate beds.

There are no bunk beds in any hotel.

Meals

There is a possibility of having lunches and dinners at the Gathering venue together with other participants. When registering for the Gathering, you can choose whether you would like to order them or not. You can of course use the lunch breaks to go out and eat at places of your choice. There are a few restaurants, cafés and shops in the town.

Also, the common meals are a great possibility to hang out with fellow polyglots outside of the lectures and get to know new people. The dining room is a very cozy place to get together and use the Gathering to its fullest potential.

Meals will be served as buffets with vegetarian and vegan options.

The cost of each meal.

Meal	Booked in advance	Booked on location
Lunch	9 €	11 €
Dinner	9 €	11 €

T-shirt

The Polyglot Gathering 2020 T-shirt costs 10 €.

Early bird offer: the Polyglot Gathering 2020 T-shirt is free for the first 100 registered participants!

Discounts

Discounts are available for people under 18, students under 26 and people who give lectures or workshops. The age taken into account is the age on the first day of the Polyglot Gathering (May 26, 2020). Students should produce a valid student ID card when they arrive at the Polyglot Gathering.

Category	3 days or more	2 days	1 day
Students under 26	-60 €	-30 €	-15 €
Youth under 18	-80 €	-40 €	-20 €

Cancellation charges

The appropriate refunds will be made after the event with the following conditions:

• Up to 31 March 10 May 2020: full participant fee paid minus 30 € (for administrative charges) will be refunded.
• From 1st April 11 May 2020 and up to 25 April 2020 28 February 2021 30 April 2021: full participant fee paid minus 50 € will be refunded.
• From 1st May 2021 up to 28 February 2022: full participant fee paid minus 70 € will be refunded.
• From 1st March 2022: please check cancellation charges of Polyglot Gathering 2022 (to be announced).

If you want to cancel your participation, please write to administration@polyglotgathering.com.

Name change

If you are prevented from attending, you will be given the opportunity to send a colleague in your place. Name changes should be notified in writing to email (administration@polyglotgathering.com). A handling fee of 30 € will be charged for each name change. No name change will be possible after 15 May 2020.

Updating your registration

When you complete your registration, you will receive a confirmation message containing a link allowing you to update your registration. Please note that some changes (especially regarding meals and accommodation) will have to be approved by an organizer.

Participant fees include:

• Access to the lectures
• Access to the social programs
• Conference bag
• Program book
• Coffee breaks

Payment information

• Your spot at the Polyglot Gathering is not officially reserved until you pay the fees associated with your booking. Please make sure to pay within 14 days after your register, otherwise the registration becomes invalid.
• All fees for the Polyglot Gathering registration shall be paid in EUR (€), free of all bank charges!
• With the bank transfer, please kindly state the participant’s name in order to identify your payment.
• Payments received without name details cannot be identified.
• The full amount, free of any bank charges must be received. Bank transfers will be accepted until 22 May 2020 only.
• Please note: If your payment is not received before the deadline dates (February 29, 2020, April 14, 2020, April 30, 2020 or May 24, 2020), the later or on-site fee respectively will be automatically applied for unpaid registrations or new requests.

Confirmation

Upon receipt of the correct participant fee (clear of all bank charges), each participant will receive a confirmation of registration.

Bank transfer

Beneficiary	E@I (if your bank doesn’t accept the @ symbol, you can write “EAI”)
Beneficiary address	Víťazná 840/67A SK-958 04 Partizánske Slovakia
Bank address	Februárová 152/1 SK-958 01 Partizánske Slovakia
Account number:
IBAN	SK7552000000000008887398
SWIFT/BIC	OTPVSKBX

Note: When sending money, please write “PG2020” and your name and surname in the field “Message for recipient”, e.g. “PG2020 John Smith”.

Note: If you use a foreign bank account to transfer money to the account in Slovakia, please arrange your transfer so that you, the sender, will pay the transfer cost (otherwise, you will need to pay us the transfer cost at the event, since it will have been deducted from the money that we received). If your bank account is not in euros, consider using TransferWise to avoid high transfer cost.