For the purpose of data protection legislation, the data controller Edukácia@Internet is responsible for your personal data (referred to as “we”, “us” or “our” in this privacy notice).

General

We take your personal data protection seriously. The following gives a simple overview of what happens to your personal information when you visit our website or register to the Polyglot Gathering. Personal information is any data with which you could be personally identified. Detailed information on the subject of data protection can be found in our privacy policy found below.

Data collection on our website

Who is responsible for the data collection on this website?

The data collected on this website are processed by:

• Full name of legal entity: Edukácia@Internet
• Company ID (IČO): 42013551
• E-mail address: info@polyglotgathering.com
• Postal address: Víťazná 840/67A, 958 04 Partizánske, Slovakia

What information do we collect from you?

We collect and process the following data about you:

• Information you give us: This is information about you that you give us by filling in forms on our website or by corresponding with us by e-mail or otherwise. It includes any communication that you send to us whether that be through contact or registration forms on our website, through e-mail, text, social media messaging, social media posting or any other communication that you send us. The information you give us may include your name, address, e-mail address, location and financial information. Please let us know if any of this information changes so we can keep our records up to date.
• Information we collect from your use of our site: With regard to each of your visits to our site we will automatically collect the following information:
  1. Technical information, such as the Internet protocol (IP) address used to connect your device to the Internet.
  2. The location where you connected to our service.
  3. Your Internet service provider (ISP).
  4. What type of device you are using to access our service.
  5. Other online services information such as your login activity data, details about your browser and length of visit to pages on our website, page views and website navigation paths, details about the number of times you have used our website, your time zone settings and other information about the devices you use to access our website. The source of this data is our analytics tracking system.

If you pay by credit card when registering, rest assured that we do not collect your credit card data.

Why do we collect this information?

We use this information in the following ways:

• Information you give us: We process this data for the purposes of communication with you, for record keeping and administration, and for the establishment, pursuance or defence of legal claims. Our lawful ground for processing this information is our legitimate interests, which in this case are to reply to communications sent to us by you, to keep accurate records and to establish, pursue or defend legal claims. We use this information:
  • In order to take steps necessary to assess whether we can enter into a contract with you and in order to perform our contract with you. This includes carrying out our obligations to you and providing you with our services;
  • For the purpose of improving our service to you, to ensure that content from our site is presented in the most effective manner for you and for your device;
  • To deal with any legal queries relating to your use of our service;
  • To provide you with service communications so that we can perform our obligations to you. These may be sent by e-mail. These will include notifications about event details and information about your registration to events;
  • In our legitimate interests of keeping you up to date with future editions of the Polyglot Gathering.
• Information we collect from your use of the site: We process this data to analyse your use of our website and other online services, to administer and protect our website and to deliver relevant and interesting website content. Our lawful ground for processing this information is our legitimate interests which in this case are to properly administer our website and to make decisions about our marketing strategies. We use this information for the following purposes:
  • To administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
  • To improve our site to ensure that content is presented in the most effective manner for you and for your device;
  • As part of our efforts to keep our site safe and secure.
• Information we collect throughout our relationship. We process this data to supply the services you have booked from us and to keep records of such transactions. Our lawful ground for processing this data is the fulfilment of a contract between you and us and/or taking steps to enter into such a contract, at your request.

Data protection

How long do we keep hold of your information?

We will keep information about you for a maximum of 15 years after receiving your consent unless obligations to our regulators require otherwise or we are required to remove such data from our records.

In some circumstances we may anonymise your personal data for our research or statistical purposes, and in such cases we may use this information indefinitely without further notice to you.

Who might we share your information with?

We may have to share your personal data with the parties listed below:

• Service providers who provide IT and system administration services to us;
• Professional advisers including lawyers, bankers, auditors and insurers;
• Government bodies that require us to report on our processing activities.

We require that all third parties to whom we transfer your data respect the security of your personal information and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.

You agree that for the purposes set out in the “Why do we collect this information?” section above, that we have the right to share your personal information with the aforementioned parties.

How is your data stored and kept secure?

We take your safety and security very seriously and we are committed to protecting your personal and financial information.

We have in place security measures to prevent your personal data from being accidentally lost, used, altered, disclosed, or accessed without authorisation. We also allow access to your personal data only to employees and partners who have a business need to access that data. They will only process your personal data on our instructions and they must keep it confidential.

When personal information is transferred over the Internet, we encrypt it using Transfer Layer Security (TLS) encryption technology or similar technology. You can recognize an

encrypted connection in your browser’s address line when it changes from http:// to https:// and the lock icon is displayed in your browser’s address bar.

We have procedures in place to deal with any suspected personal data breach and will notify you and any relevant regulator of any breaches if we are legally required to.

Transferring your data outside of the European Economic Area (EEA)

We use services from Google LLC, with its seat in 1600 Amphitheatre Parkway, Mountain View, CA 94043, United States of America (further only “Google”). Data including your personal information are put into Google’s software and stored on their servers in the United States of America. This means your personal data is transferred outside of the European Union, namely to the United States of America.

We would like to inform you that the GDPR allows transferring of personal data to third countries outside of the European Union provided, among other conditions, that the European Commission decided that this third countries ensures an adequate level of protection. The Google company assures that, when transferring personal data from the European Union to third countries, it fulfills the conditions of legal frameworks that ensure a level of protection equivalent to the legal requirements of the European Union. Google provides detailed information about the legal issues concerning the transfer of personal data; you can find them on their website: https://policies.google.com/privacy/frameworks.

This website uses Google’s service Google Analytics to analyze visitor’s use of the website. The visitors’ IP addresses are anonymized.

What are your rights?

Where processing of your personal data is based on consent, you can withdraw that consent at any time.

You have the following rights. You can exercise these rights at any time by contacting us at the address above or by emailing info@polyglotgathering.com. You have the right:

• To ask us not to process your personal data where it is processed on the basis of legitimate interests provided that there are no compelling reasons for that processing;
• To request from us a copy of personal information held about you;
• To ask for the information we hold about you to be rectified if it is inaccurate or incomplete;
• To ask for data to be erased provided that the personal data is no longer necessary for the purposes for which it was collected, you withdraw consent (if the legal basis for processing is consent), you exercise your right to object, set out below, and there are no overriding legitimate grounds for processing, the data is unlawfully processed or the data needs to be erased to comply with a legal obligation.
• To ask for the processing of that information to be restricted if the accuracy of that data is contested, the processing is unlawful, the personal data is no longer necessary for the purposes for which it was collected or you exercise your right to object (pending verification of whether there are legitimate grounds for processing).

Should you have any issues, concerns or problems in relation to your data, or wish to notify us of data which is inaccurate, please let us know by contacting us using the contact details above.

You will not have to pay a fee to us to access your personal data (or to exercise any of the other rights). However, if your request is clearly unfounded, repetitive or excessive, we may charge a reasonable fee or refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is only disclosed to the person who has the right to receive it. We may also contact you to ask you for further information in relation to your request in order to assist us in providing you with a fast response.

We aim to respond to all legitimate requests within one month, however, occasionally it may take us longer than a month to fulfil your request if it is particularly complex or you have made a number of requests. In such a case, we will notify you.

Third-party links

Our website may include links to third-party websites, plug-ins and applications. Clicking on such links or enabling such plug-ins and applications may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy policies. When you leave our website, we encourage you to read the privacy policy of every third-party website you visit to understand their respective privacy policies.

Cookies

We use cookies to track how you use our website.

This enables us to understand your use of the site and track any patterns with regards how you are using the site. We use this information to help us to develop and improve our website as well as products and / or services in response to what you might need or want.

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. However, please note that if you choose to disable or refuse cookies, some parts of our website may become inaccessible or not function properly for you.

A cookie is a small text file that we store on your device. Our website uses cookies to distinguish from other users of you website. Cookies also provide us with information about how this website is used so we can keep it as up to date, relevant and error-free as possible. Our site uses the following kinds of cookies:

• Strictly necessary cookies – These are cookies that are essential to the operation of our website.
• Analytical/performance cookie – These cookies allow us to recognise and count the number of visitors to our website.
• Functionality cookies – These cookies are used to recognise you when you return to our website.
• Targeting cookies – These cookies record your visit to our website, the pages you have visited and the links you have followed.

Cookies are used by nearly all websites and do not harm your system in any way.

Your consent applies to the domains: www.polyglotgathering.com.

Changes to our privacy policy

This policy may be updated from time to time. Please check back frequently to see any updates or changes to our privacy policy.